Barracuda Networks ArchiveOne
Comprehensive Archiving, eDiscovery and Information Management Software
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Barracuda ArchiveOne Overview:
Keeping ownership and control over all of your email communications, documents and other unstructured data is a constant challenge for today's organizations. ArchiveOne manages your email and files securely, making it easy to manage capacity, comply with retention policies and discover relevant information no matter where it resides.
The Barracuda Advantage
- Manages data in place, with no need to archive first
- Single solution covers multiple email sources
- Improves performance and data backup times
- Manages Exchange capacity and mailbox quotas
- Enables email investigation, eDiscovery and eDisclosure
- Seamless, unobtrusive end user experience
- Integrated platform for archiving, compliance and search
- Covers data in mailboxes, archives and PST files
- Data compression and deduplication minimizes storage
- Single search across live and archived data for files and email
- Automatically enforces compliance with retention and deletion policies
- Scales to tens of thousands of mailboxes, across multiple Exchange servers
Information Management, Retention and Compliance Made Easy
Some of the most important information in your organization is contained in emails and documents that are often among thousands of mailboxes, network file servers and end-user devices. ArchiveOne gives you ownership and control over all of your import communication, documents and other unstructured data. ArchiveOne safely archives your emails and files, making it easy to comply with email retention policies and easy to find information no matter where it resides.
Built on a simple and flexible design, ArchiveOne gives your organization ownership and control over your data and offers a single solution for regulatory compliance, data retention and eDiscovery.
Simple and Scalable Architecture with Transparent Archiving of Files and Email
- Integrates archiving, compliance policies, search and discovery in a single platform
- Single search across live and archived data for files and email
- Intuitive management console allows data to be managed by its business value
- Scales to tens of thousands of mailboxes across multiple Exchange servers
- Performance is improved and data backup time shortened
- No change to the end user experience
Built on a simple and flexible design, ArchiveOne gives your organization ownership and control over your data and offers a single solution for capacity management, regulatory compliance, data retention and eDiscovery.
It is designed for today's business environment where email data resides not just in Exchange or Office 365, but also in PST files on network file servers or end user devices, and where it is not feasible to archive all data before enforcing retention or searching messages. This "real world" approach of ArchiveOne separates it from the competition because it aligns with the needs of the business today and tomorrow.
ArchiveOne seamlessly integrates with Outlook and Outlook Web Access (OWA) and the majority of customers are installed, configured and ready to archive in one day, in fact many refer to it as a "set and forget" solution. End users can access archived data from their desktops or mobile devices via an integrated web-based search portal – even when they are offline, offering a truly transparent end user experience.
Policy-based intelligent archiving
Implement capacity management based on policies to intelligently determine which files, emails, attachments and calendar items to archive and apply appropriate retention periods. Any data found in Exchange mailboxes, public folders, client PST files or network file servers can be automatically archived to any designated storage device. And policies can be defined by age, metadata, content and many other options.
Manage and search data in place
Apply retention policies, enforce legal holds and even dispose of emails and files without first archiving the data. Automate the retention and deletion of email data to maintain compliance and minimize corporate risk. Relevant data can be easily identified, preserved and collected for internal investigations, litigation, FOIA and eDiscovery requests.
Advanced PST Management
Systematically discover PST files throughout the organization wherever they reside and automatically determine and assign the PST file owner. Centralize and manage PST files by copying or moving them to a central location. Eliminate them by selectively migrating data to on premise Exchange, Office 365 or ArchiveOne, then automatically disconnecting and deleting the PST files.
Manage Data ‘In-Place’ Wherever it Exists
It is not necessary to archive your data before you can manage and search it using ArchiveOne. Instead, you can immediately access all email data wherever it currently exists, whether it is in Exchange, in an archive or in a PST file. Although there are clear benefits to archiving email and documents, you don’t have to incur the time and cost of building and archiving in order to get the compliance and discovery benefits of ArchiveOne.
Granular Policy Rules for Email Archiving and Management
Administrators can define multiple policies to meet specific individual business requirements, systematically moving data from primary storage device to designated archive storage, and automatically enforcing retention. They can archive files found on network file servers and email data, including attachments and calendar items, found in Exchange mailboxes, public folders and PST files. Archive policies can be set by age, metadata, content, and many other options, and criteria can be applied to messages and/or attachments.
Reduced Email Storage through Compression and Single-Instance Storage
ArchiveOne can automatically compress and de-duplicate all email messages and attachments, reducing both the amount of data and the disk space required to store this data. ArchiveOne can typically give a reduction of 60% to 80% in space required for email data, enables organisations to achieve a lower overall cost of ownership while providing an improved service to end users.
Manage Capacity and Quotas
Selective archiving policies can move less frequently accessed mail from Exchange mailboxes directly into archive storage. This enables administrators to manage the overall capacity of their Exchange server, and allows end users to be more productive while automatically ensuring they remain within mailbox quotas.
Enforce Retention and Deletion Policies to Maintain Compliance
Automatically maintain compliance by using email retention and deletion policies to retain and preserve only the data that is needed, and delete all obsolete or redundant data. As well as reducing costs, this ensures the whole organisation is compliant with its information management policies and minimize the risk of incurring fines or sanctions.
Seamless User Experience
Close integration with Outlook and Outlook Web Access (OWA) means that ArchiveOne is unobtrusive in operation and does not impact day-to-day usage for end users. Live and archived email can all be accessed in a single search, and the ArchiveOne web portal makes email data accessible from any device including smartphones and tablets.
Manage PST Data and Eliminate PST Files
Administrators can systematically discover PST files throughout their organisation and automatically determine and assign the PST file owner. They can delete PST data by age, in place, migrate PST data between two dates or by folders, to Exchange, Office 365 or ArchiveOne, or centralise PST files by copying or moving them to a network storage device. Finally, administrators can automatically disconnect and/or delete PST files.
Enables Email Investigation, eDiscovery and eDisclosure
ArchiveOne provides extensive email investigation and eDiscovery/eDisclosure capabilities, enabling organizations to respond to information requests or litigations ahead of Early Case Assessment (ECA). Its unique ability to search across live and archive data from both Exchange and Office 365, as well as data in PST files, provides a more comprehensive view of email than other solutions. Expert end users such as legal counsel use a web-based console to drive the Identification, Collection & Preservation activities of the Electronic Discovery Reference Model (EDRM).
Support for Office 365 and Exchange Online
ArchiveOne provides full support for Microsoft-hosted email solutions, including the hybrid cloud environments typically found in larger organizations with a mix of on-premises Exchange and cloud-based Office 365 mailboxes. Capture all email in a secure local repository where you can enforce legal hold and fulfill eDiscovery requests as well as manage your compliance requirements.
ArchiveOne manages information across your organization, enabling compliance,
ediscovery, capacity and PST management
Email Management with ArchiveOne
ArchiveOne is designed for the “real world” where email data resides not just in Exchange or Office 365, but also in PST files or end user systems, where it is not feasible to archive all data before enforcing retention policies or conducting search and discovery exercises.
ArchiveOne integrates seamlessly with Outlook and Outlook Web Access (OWA) for email management and the majority of customers are installed, configured and ready to archive in one day. End users can access archived data from their desktop and mobile devices – even when they are offline.
File Management with ArchiveOne
ArchiveOne provides archiving and retrieval capabilities for files, giving you control over the ever increasing volume of documents and other important data.
There is no desktop software to be installed on client systems or user training required. Once you have installed ArchiveOne on your file server, users access their files in exactly the same way regardless of whether a file has been archived or not. If a user accesses a file that has been previously archived, the file is automatically retrieved and restored to its original location.
eDiscovery with ArchiveOne
ArchiveOne simplifies the identification and collection of email data. Designed specifically for use by in-house legal and business teams, it enables them to perform Early Case Assessment (ECA) for regulatory and legal challenges, as well as respond to Discovery and Freedom of Information (FOIA) requests.
By supporting the first three stages of the EDRM framework, the need for an expensive litigation platform to conduct early assessments is eliminated. ArchiveOne uses familiar workflow and terminology, and is accessed via a web-based console, enabling business users to perform queries and collections, and to manage compliance capture, all without the involvement of IT staff.
ArchiveOne provides archiving and information management for email including PST files. For similar granular control over network files, ArchiveOne Files can be used in conjunction with ArchiveOne or as a standalone product.
Using the same policy-based approach, ArchiveOne Files offers reliable file archiving and management capabilities, solving data accumulation problems, delivering an immediate reduction in storage and improving performance. The software provides a seamless and completely transparent end-user experience requiring no desktop software to be installed on client systems. ArchiveOne Files is configured and controlled via a simple and intuitive management console, enabling administrators to define policies with a high degree of granularity and allowing them to determine exactly how they want to manage network files.
Central server application providing all email archive, search, retrieval and management operations
ArchiveOne Quick Link Client
End user application providing archive integration with Outlook
ArchiveOne Quick Laptop Client
Optional end user application providing offline access to archived email
ArchiveOne PST Processor
Optional client or server application to discover and process PST files
ArchiveOne Server Components
- Microsoft Windows Server 2003 or later
- Microsoft IIS Version 6 or later
- SQL Server 2008 or later (Full or Express)
- Microsoft Exchange Server 2003 or later
- Microsoft Exchange Online or Office 365
ArchiveOne Client Components
- Microsoft Windows XP or later
- Microsoft Outlook 2003 or later
Download the Barracuda ArchiveOne Datasheet (.PDF)