Barracuda Essentials for Office 365
Comprehensive Security and Data Protection for Office 365
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Barracuda Essentials for Office 365 Overview:
Barracuda Essentials enables customers to safely, efficiently, and economically adopt Office 365 by protecting users from dangerous ransomware and phishing attacks. It minimizes downtime, ensuring compliance retention, and enabling recovery of Exchange Online, OneDrive and Sharepoint Online data giving users peace of mind and complete protection in their Office 365 environment.
The Barracuda Advantage
- Manage legacy email prior to migration
- Comprehensive email security against malware
- Journal archiving for compliance & eDiscovery
- Backup and recovery of Office 365
- Cloud-based central management
- Delivered in SaaS model
- Cloud-based email security with ATD, encryption, and DLP
- Cloud-based archiving for compliance and eDiscovery
- PST management for faster migration*
- Protection against accidental or malicious deletion (including Exchange Online, OneDrive, and SharePoint Online)
Comprehensive Email Threat Protection
Today’s IT professionals need an easy-tomanage email security solution that protects against phishing, malware, and ransomware. Along with multi-layer email security, the Barracuda Email Security Service provides email continuity and data loss prevention.
Advanced Threat Detection is also included with Barracuda’s Email Security Service, which sandboxes suspicious email attachments and scans them for malware. Link protection redirects suspicious and typosquatted URLs so malware is never inadvertently downloaded by recipients.
Archiving for Compliance
Barracuda Cloud Email Archiving Service integrates with Office 365 to create a cloud based, indexed archive allowing granular retention policies, extensive search, auditing/ permissions, legal hold, and export helping to facilitate eDiscovery and retention.
Litigation holds preserve email from being tampered with until the litigation hold expires or is removed. Native and mobile apps provide intuitive interfaces that simplify search to ensure messages are found easily even when email services are unavailable.
While Office 365 is a great option for companies wanting highly scalable and redundant architectures to mitigate natural and mechanical failures, there are inherent risks associated with cloud-hosted data. Human-caused data loss – be it intentional or accidental – still exists as data can still be permanently deleted from cloud applications.
Barracuda Cloud-to-Cloud Backup for Microsoft Office 365 protects Exchange Online mailboxes, SharePoint Online, as well as OneDrive for Business files and folders ensuring recovery in the event of accidental or malicious deletion.
Making the Cloud Safe for Business
Migrating your email to the cloud gives your organization the convenience of easy access to email and documents with reduced management overhead. However, trusting your most important data to the cloud raises new concerns about security, compliance and data protection.
- How do you protect against all of the threats associated with web-based business email?
- How do you demonstrate compliance and retention if all emails are stored in the same production environment?
- And, how do you protect against human-caused data loss?
Archiving for Compliance
There are strong legal and business reasons to ensure that emails are retained, safely archived and easily searched. Barracuda Essentials integrates with Office 365 to create a powerful yet extremely intuitive email retention and e-discovery system.
You can set up granular email retention policies to ensure that important emails are retained and archived to Barracuda’s cloud. All of the archived emails can be quickly searched and exported as needed. In fact, our native and mobile apps let you search messages even when email services are unavailable.
In the event of litigation, you can put legal holds on emails to prevent tampering or removal until the hold expires or is removed.
Comprehensive Email Security: Stop Email-Borne Threats before They Hit Your Mail Server
Barracuda Essentials Email Security is a, scalable, cloud based email security solution that comprehensively protects organizations against advanced email based attacks, data loss and minimizes business disruptions. It includes enterprise-class technologies that leverage Barracuda's advanced threat intelligence framework that gathers threat data across all network threat vectors. It also provides granular policy management and monitoring controls for customized rules.
Essentials Email Security protects against spam and viruses and known malware. Anti-phishing protection includes link protection, which redirects malformed, suspicious, and typosquatted (a form of URL hijacking) links to a sandbox at time of click.
Barracuda Essentials also includes Advanced Threat Detection (ATD) for detecting sophisticated, zero-day, advanced persistent threats, and ransomware variants including Locky and CrytoLocker. ATD automatically scans email attachments in most commonly used file formats and opens any questionable content in a secure sandbox environment to detect malicious.
Outbound Email Protection: Protect Critical Data from Leaving Your Business
Outbound filtering keeps sensitive data from leaving your organization while simultaneously ensuring that legitimate emails are delivered. At the same time, outbound filtering also blocks outbound spam and viruses, preventing your employees or other infected clients from inadvertently sending malicious email, as well as keeping your mail server IP addresses and domains from being listed on spam block lists.
Employees can inadvertently allow their email to be used for botnet spam. The outbound filter stops outbound spam and the spreading of viruses.
Administrators can also create and enforce content policies to prevent sensitive data such as credit card numbers, social security numbers, HIPAA data, customer lists and other private information from being sent by email. Policies can automatically encrypt, quarantine or even block certain outbound emails based on their content, sender or recipient.Secure Your Communication with Email Encryption
Your emails can travel through many different servers before they reach the intended mailbox. The Barracuda Essentials for Email Security secures your mail by encrypting it during transport to the Barracuda Message Center, encrypting it at rest for storage in the cloud, and providing secure retrieval by your recipients through HTTPS Web access. Data in-motion is secured via Transport Layer Security (TLS), and data at-rest is secured via AES 256-bit encryption.
If you are sending a sensitive email, you can manually mark it for encryption. However, you can also create a policy to automatically encrypt emails based on their sender, content and other criteria. Encryption policies ensure that your organization complies with regulations designed to protect customer data, such as HIPAA.Leverage the power of Barracuda Central
Our email protection leverages Barracuda Central to identify email from known spammers and determine whether domains embedded in email lead to known spam or malware domains and is continually updated with intelligence on the latest threats across all threat vectors. Barracuda Central is our 24x7 centralized threat intelligence gathering organization, where the latest threats across all vectors are analyzed and added to our extensive databases. Over 170,000 organizations worldwide all provide intelligence to Barracuda Central, and our email security is updated on a continuous basis.
Archiving, Compliance and eDiscovery
Granular Retention Policies
Barracuda Essentials for Office 365 provides a cloud-based archive of all email communication (with the option for on-premises archiving) to ensure that you meet demanding business and legal requirements. It follows the accepted “best practice” approach for compliance by archiving an original copy of every email into a separate immutable store for long term retention and preservation.
Compliance and eDiscovery capabilities provided within Office 365 may be adequate for some organizations, but the “in-place” approach Microsoft takes for long-term email retention and preservation means these capabilities have inherent limitations. They can be complex and expensive to operate, and are unlikely to meet the needs of organizations with more demanding compliance and discovery requirements.
Barracuda Essentials for Office 365 includes a cloud based, indexed archive separate from Office 365 that allows for granular retention policies, extensive search, auditing, permissions, legal hold and exporting of emails that may be required in eDiscovery. Litigation holds preserve email from being tampered with until the litigation hold expires or is removed.
Powerful Search and eDiscovery
The Barracuda Cloud Archiving Service offers easy-to-use search capabilities, ranging from the most basic search by a user for a misplaced email to advanced Boolean search strategies for an auditor during an eDiscovery request.
Barracuda offers native and mobile apps for Android and iOS that simplify search to ensure messages are found easily even when email services are unavailable. Mobile users can search, download, and respond to any email ever sent or received, even if deleted from the server. Because all email is indexed, search is often much faster than typical native mobile email applications and provides a much higher search success rate. Users can forward, reply, or resend email to themselves.
Backup, Recovery and Business Continuity
Email Service Continuity
To ensure that email can be delivered even during Office 365 outages or losses of connectivity, Barracuda Essentials for Office 365 adds a separate Cloud Protection Layer that spools your emails for up to 96 hours. An alternate destination can also be specified for delivery, if delivery to the primary destination fails. You can monitor the status of all spooled emails and whether the email has been re-delivered.
Cloud-to-Cloud Backup and Recovery
Hosting production data in the cloud does not mitigate the need for backup and recovery. Emails and important documents are susceptible to corruption and risk being unrecoverable due to malicious attacks or even accidental deletion. Barracuda Essentials for Office 365 protects Exchange Online and OneDrive for Business data by backing it up directly to Barracuda Cloud Storage.
Barracuda Backup is the world’s most widely used integrated backup appliance, according to IDC’s Purpose-Built Appliance Tracker. Barracuda Essentials for Office 365 utilizes Barracuda’s award-winning technology and data protection expertise to employee mailboxes in Exchange Online and corporate data hosted in OneDrive for Business for point in time recovery. These solutions can be deployed separately or together to cover your on-premises and off-premises data protection needs.
Simplified Email Management
Migrate Legacy Email Faster
Office 365 makes email management simpler than on-premises solutions, but you first have to get your legacy emails to enjoy the benefits of cloud-based email access. For most organizations, this means a cumbersome process locating countless emails in disparate PST files and migrating them to the cloud.
Barracuda Essentials for Office 365 automates this migration with a 90 day subscription to PST Enterprise. PST Enterprise will automatically discover PST files on network servers and end user systems, and migrate this data to an archive or to Office 365. This gives IT administrators control over email data scattered across their organization. With all of your emails migrated to a single database, you minimize the risk of losing important emails and reduce the ongoing costs and support IT requirements for Compliance and eDiscovery.
Cloud-based Central Management
Barracuda Essentials for Office 365 is integrated with the Barracuda Cloud Control web-based management portal, which leverages Barracuda’s global cloud infrastructure provides a global view to centrally manage all of their Barracuda devices and services through a “single pane of glass” interface. Barracuda Cloud Control also allows administrators to centrally manage policies and configuration. The simple interface makes it easy for organizations to implement and manage the service with minimal IT overhead.
Integrated End-User Security Training
By integrating end-user security education and training exercises into the Barracuda Email Security technology, users that click on malicious links are taken to a landing page where they can take training exercises to understand what they did wrong and how to avoid repeating this mistake moving forward. The exercises run about five minutes and take the user through a course to understand who is behind these attacks, what to look for, and a test to ensure they can apply what they’ve just learned.
|Features||Email Security||Advanced Email Security||Advanced Email Security and Compliance||Complete Protection and Compliance|
|Description||Email Security||Adds Advanced Threat Detection||Adds Cloud Archiving Service||Adds Cloud Backup Service|
|Essentials for Email Security|
|Industry-leading spam filtering|
|Virus protection using three layers of virus scanning and filtering|
|Email-borne malware protection|
|Outbound filtering to prevent spread of malware and viruses|
|Data leak prevention to protect unauthorized disclosure of sensitive data|
|Automatically encrypts emails based on their content, sender or recipient|
|Cloud-based email encryption using Transport Layer Security (TLS)|
|Centralized management of granular security policies|
|Ensure email continuity with a 96-hour spool for undelivered emails|
|Integrated End-user Security Training|
|Link protection (sandboxing suspicious and typosquated URLs)|
|Advanced Threat Detection|
|Protect against zero-hour, targeted attacks|
|Protection against ransomware variants including Locky and CryptoLocker|
|Real-time email attachments scans|
|Sandboxing of attachments||Optional at $1.30/user/month|
|Cloud Archiving Service|
|Archive messages, calendars, tasks, contacts and public folders|
|Archive Skype for Business conversations|
|Archive directly from Office 365 to cloud-based archive|
|No hardware, software or agents required|
|Automatic archiving of emails with granular retention policies|
|Preserves emails in the secure Barracuda cloud|
|Apply legal holds to emails|
|Roles-based searching to simplify eDiscovery|
|Full featured Outlook plug-ins and mobile apps for end user access|
|No cost for data import or export|
|Cloud Backup Service|
|Protects Exchange Online mailboxes|
|Protects OneDrive for Business files|
|SharePoint Online protection for documents, document libraries, site assets, and picture libraries|
|Protects against accidental deletion|
|Simple wizard-based recovery to the cloud or a local device|
|Automated or manual backups|
- Cloud-based protection against:
– Email-borne viruses (inbound and outbound)
– Email-based malware
– Phishing emails
– Undelivered emails
– Unsecured emails
– Denial-of-Service attacks
- Advanced Threat Detection using fullsystem emulation sandbox
- Agentless email encryption
- Link and URL protection against typosquatting
- Integrated end-user training and exercises to help idendify advanced threats.
- Managed via Barracuda Cloud Control
- Convenient configuration and management
- Web-based management portal
- LDAP and multi-factor authentication
- Centrally manage security policies
- Access reports from any location
- Mobile applications
- Mixed-mode for managing existing Barracuda products
- Archive directly from Office 365 to cloud-based archive
- PST management for legacy email
- Granular retention policies
- Native and mobile apps for easy access
- Full text search with multiple operators
- Legal hold
- Locates PST files wherever they exist
- Determines ownership intelligently based on content
- Discovers all PST files regardless of location and state
- Zero footprint client minimizes impact on end users
– Parallel processing avoids throttling and improves performance
- Minimizes network impact by migration directly to archive
- Selective processing migrates only data that is needed
- Backup and recovery for Exchange Online, SharePoint Online, and OneDrive for Business
- Centralized administration
- Custom retention policies
- Granular scheduling and restores
- Automated or manual backups
- Multi-selection restores
- Granular recovery of SharePoint items
- Restore back to Exchange Online, OneDrive for Business, or download files locally
- Failover to cloud-based email service to continue operations
- Provides email continuity for up to 96 hours
- Emergency mailbox allows users to send, receive, read, and respond to email
Secure Cloud Data Centers
- AES 256-bit encryption at rest and in transit
- Public key cryptography (RSA 1024)
- File name stripping
- Isolated customer metadata databases
- Redundant storage (geographic or within colo)
- Data stored in-country (based on colo)
- Tier 3 & 4 data centers
- SSAE 16 or SOC audited data centers
Email Threat Scanner
- Cloud service that scans O365 mailboxes
- Find advanced latent threats
- Provides detailed reports and recommendations
Frequently Asked Questions:Office 365 already has security and archiving features. Why would I need additional protection?
It’s true that certain Office 365 plans come with Exchange Online Protection and Compliance Center which provides an initial layer of security. However, many companies that have a significant volume of email realize email security included with Office 365 can be hard to manage and lacks granular controls they relied on when they had on-premises email. There are also instances when spam and email-borne threats can still reach your in boxes.
In addition to adding another layer or more granular security, Barracuda Essentials adds important email retention, archiving and eDiscovery capabilities to Office 365. Many companies find email preservation in Office 365 is basic and doesn’t meet the needs of organizations facing any type of regulations or legal challenges.
Perhaps more importantly, it is never prudent to keep all of your emails in a single database with no backup or disaster recovery plan. Unfortunately, companies often realize too late that data can be lost due to user errors, corrupted file attachments and other problems outside the Microsoft cloud. Barracuda Essentials provides cloud-to-cloud backup of your emails and files to the Barracuda Cloud, OneDrive for Business or even to an on-premises server.How does Barracuda add value to my Office 365 subscription?
Barracuda Essentials for Office 365 adds an additional level of protection from data loss while making your Office 365 implementation easier to manage.
- Enhanced Email Security. The included email security service provides enhanced spam blocking and protection from email-borne threats such as malware, viruses and phishing emails. We also add a powerful, rules-based outbound email filter to prevent important data from leaving your organization. Email encryption adds yet another layer of security.
- Cloud Archiving Service. Barracuda Essentials can use Office 365’s journaling feature to ensure that all emails are archived and can be easily searched.
- Streamlined Backup and Recovery. The cloud-to-cloud backup service provides an unlimited backup of all of your emails and files, and the recovery process is much simpler and faster than the standard Office 365 recovery process.
Barracuda Essentials provides additional layers of security to catch malware and phishing attempts which elude basic Exchange Online Protection. Barracuda Essentials also includes a number of features that are optional with Exchange Online Protection: Advanced Threat Detection, anti-typosquatting protection, link protection and email encryption.My Office 365 subscription includes the Compliance Center which has archiving and eDiscovery included. Why would I need another archive?
Barracuda takes an alternative approach, by capturing a single immutable copy of every email. It minimizes risk by storing this copy outside the production email environment in a separate secure archive repository in the Barracuda Cloud. This straightforward approach ensures that original email data will be stored securely for as long as needed without risk of corruption or deletion. Compliance is easy to demonstrate, and end users can have read only access to search and retrieve email themselves at any time from any device.My data is protected by Microsoft in their data centers. I didn’t think I would need to provide backup and recovery services anymore. What has changed?
More often than not, data is deleted only to later realize that it is still needed. While it is possible to recover deleted items from within Exchange Online and OneDrive for Business, the retention for these items is often inadequate. By using Barracuda’s Cloud-to-Cloud Backup for Office 365, you can eliminate the risk of items lost due to accidental deletion, as well as retain emails and files indefinitely if users were to leave your organization, all without having to purchase additional licenses. Additionally, you can delete inactive user accounts, freeing up additional Office 365 user licenses.Why is Advanced Threat Detection important for Office 365 users?
Basic built-in Office 365 email protection focuses on spam and viruses; it can’t detect or stop zero-day attacks, phishing attempts, and sophisticated malware threats. Barracuda Essentials uses the Cloud to place a protective barrier and secure “sandboxes” between the user’s Office 365 environment and any email attachment or link that is deemed to be suspicious.
Download the Barracuda Networks Essentials for Office 365 Data Sheet (PDF)
- Pricing and product availability subject to change without notice.
- Requires minimum purchase quantity of 10 users.
- Barracuda Essentials for Email Security and Barracuda Essentials for Office 365 share the same part numbers
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